1930s-[ongoing].Origination : University of Notre Dame. Department of Information Services.
Restricted by policy.
Files came from the Department of Information Services and the later Notre Dame agencies under various names that have handled public relations and information dissemination.
Department of Information Services Records (DIS), University of Notre Dame Archives (UNDA), Notre Dame, IN 46556
The folders in this record group comprise the non-current portion of the Department of Information Services' large holdings of background information on persons and subjects associated with the university. In addition, there are a few folders containing office records and a file of coding sheets from a comprehensive biographical survey of of the recipients of university honorary degrees and the Laetare Medal. Only the Office Records have restrictions on their use.
The files grouped under OFFICE RECORDS were originally interfiled with the rest of the SUBJECT AND EVENTS FILES, but were extracted because their contents related primarily to office functions. Included are correspondence (concerning, for example, the distribution of football tickets and the arrangements for tours of campus); minutes and reports of some of the organizations in which the Director of Information Services was involved; records of film loans and mone tary donations to the University; etc. These records are by no means complete.
The SUBJECT AND EVENTS FILES and the BIOGRAPHICAL FILES comprise the bulk of the records. Each is arranged alphabetically -- by subject and by name, respectively. The file for each subject or individual typically contains printed or distributed materials such as press releases, magazine articles and newspaper clippings, brochures and programs, announcements, texts of speeches, copies of publications, etc. The Biographical Files also often contain questionaires requesting personal information that were filled in and returned by the individuals. Some files in both series also contain small amounts of correspondence.
In 1983, Information Services undertook to create a computer data base containing biographical information on all the recipients of university honorary degrees and the Laetare Medal. The DATA BASE FILES contain the coding sheets used in entering this information onto the Archives' IBM 5280 computer. These sheets are arranged by type of award (degree or medal) and then alphabetically by name. The first folder in this series contains summary statistical data derived from the data base as well as a coded printout describing all the recipients.
Besides arranging the folders of this record group into series, the processing archivist has refoldered some of them, titled many of them more correctly or more accurately, divided very large folders into up to four new ones, removed photographs to the collateral Information Services Photograph Collection (GDIS), weeded out all duplicate and near duplicate material, and discarded certain publications (such as university directories and football annuals) that are easily accessible elsewhere.
The Department of Information Services managed publicity (news and information) for the University of Notre Dame.