Provincial Assembly - June 16, 1990
Provincial Chapter - 1991 - "Impelled by the Vision"
Session 1 - January 12-13, 1991
Session 2 (Elections) - March 16, 1991
Session 3 - June 14-19, 1991
Provincial Assembly - June 20, 1992
Provincial Assembly - June 20-21, 1993
Materials for the pre- Vatican II Provincial Chapters include circular letters to the sisters announcing the chapter and specifying voting procedures, lists of sisters by voting district, and announcements of election results; minutes of the Provincial Chapter; communications from the Generalate concerning the General Chapter; and mailings giving questions and recommendations to be submitted to the General chapter, decisions of the Provincial and General Chapters concerning questions and suggestions by the American sisters, and a travel diary by the delegates to the General Chapter.There are no minutes for the 1935 Provincial Chapter, and no travel diary by the delegates to the 1960 General Chapter.
Materials for the 1966 Provincial Chapter include the same kinds of materials found in previous chapters (except a travel diary) plus proposed changes to the constitution sent by the Generalate as well as minutes, questionnaires, survey results, reports and recommendations of the pre-chapter committees.
Beginning with the 1971-1973 Chapter of Renewal the quantity and types of materials increase significantly.The materials for the 1971-1973 Chapter include many circular letters related to the pre-Chapter meetings and committees; minutes, questionnaires, survey results, position papers, reports and recommendations of the committees, as well as material collected for their study; outlines and drafts of the revised constitution by the constitution committee; talks given at a pre-chapter workshop; minutes to all the Chapter sessions; a newsletter published during the chapter, the "Chapter Times"; and "Acts of the Provincial Chapter"which were distributed and included recommendations to General Chapter, and General and Provincial Chapter decrees.There are also delegate ballots on a matter which arose between Chapter sessions concerning the proposed Provincial Assembly.
Materials for subsequent Chapters include circular letters; delegate lists; minutes, questionnaires, survey results, position papers, reports and recommendations of the preparatory committees or work groups;presentations and reports from committees and Commissions given at the Chapter; minutes; and the newsletter "Chapter Times."There were no commission reports at the second or third sessions of the 1976-1977 Chapter, the 1978 Chapter, and after 1988 (when the Commissions were eliminated). Beginning in 1985 there are also reports from on-going concerns of the Province such as Motherhouse renovation, the Catherine Kasper Home, Ancilla Systems and other sponsored ministries.The June 1991 Chapter materials include delegate response forms called listening sheets.The Archives has received no material for the January 1991 Chapter of Affairs. Material for the March 1991 Chapter of Elections is in the box of election materials at the end of the series.
Materials for Provincial Assemblies include circular letters, lists of delegates, suggestions submitted by sisters, reports and recommendations by Provincial and Commissions (before 1988), daily agendas, minutes, and a newsletter, "ThePHJC Assembler."The Provincial Assembly of 1980 was prepared for by two committees and a steering committee, for which there are also minutes, circular letters, reports and recommendations.The Assemblies of 1975, 1976, 1986, and 1987 also received reports from ongoing Government Committees.
Materials for both Chapters and Assemblies were collecte in binders.Beginning around 1986 binders for distribution were produced by the communications office established by the Provincial Chapter of 1982.Beginning in 1989 the binders for the Assembly include the daily agendas, liturgical services, presentations and newsletters for the accompanying Community Week.These include reports from on-going concerns of the Province.All materials have been removed from their binders and placed into folders.
The Government Committees of 1974-1976, 1985-1987 and 1993-1994, the Ad Hoc Elections Committee of 1989-1990, and the Government Task Force on Policy Manual Changes of 1994-1996 all produced correspondence, circular letters, background materials, questionnaires and survey results, reports to Assemblies and Chapters, and minutes.
At the end of the series there is one box of voting materials which includes lists of voting districts for delegates to the 1954, 1960 and 1966 chapters; procedures, circular letters, lists of sisters by voting group, lists of nominees, nominee acceptance forms, and ballots and tally sheets from the elections of Chapter delegates and from Provincial Chapters of Elections from 1971 on; and circular letters, lists of nominees, letters to nominees, and sample nominee acceptance forms for the election of General Leadership in 1988.Some voting returns are also found in Provincial Chapter files.