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RM Home > Records Retention Schedules: Overview > General Schedules >

Academic Records

Academic Program Reviews
Accreditation Records
Bulletin of Information
Course Instructor Feedback (CIF) Reports
Course Syllabi
Theses and Dissertations

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Academic Program Reviews      Effective 9/2011
Academic Program Reviews, including departmental self-studies, internal and external reports, and subsequent responses, conducted by academic departments and programs, centers and institutes in cooperation with the Office of Strategic Planning.

ACADEMIC PROGRAM REVIEWS

Record Holder

Office Retention

Office Disposition

Official Copy
(Office of Record)

Strategic Planning

See office-specific records retention schedule for Strategic Planning

Unofficial Copies

Any Office

As needed for reference

Destroy

Related Records:
Working papers that are created or used by an office during an Academic Program Review and that are not submitted to the Office of Strategic Planning should be transferred to the Archives within 10 years for appraisal and retention / destruction.

Program reviews conducted without involvement by the Office of Strategic Planning, together with related reports, working papers, and supporting documentation, should be transferred to the Archives within 10 years for appraisal and retention / destruction.

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Accreditation Records      Effective 9/2011
Records that document the University's institutional accreditation process and specialized accreditation processes for colleges, schools, departments and programs within the University. These records may include self-evaluations, correspondence, reports, and other supporting documentation. 

ACCREDITATION RECORDS

Record Holder

Office Retention

Office Disposition

Official Copy
(Office of Record)

Office responsible for managing the accreditation process

Up to 1 year after next accreditation process is completed

Transfer to the Archives to be processed for inclusion

Unofficial Copies

Not Applicable

Not Applicable

Not Applicable

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Bulletin of Information       Effective 12/2009
The Bulletin of Information is an annual publication that summarizes the programs of study, academic requirements, and course offerings of all Notre Dame degree programs. A separate bulletin is published for each program.

BULLETIN OF INFORMATION

Record Holder

Office Retention

Office Disposition

Official Copy
(Office of Record)

Registrar, Graduate School, Law School, etc.

Time of publication

Transfer 2 copies to the Archives to be processed for inclusion

Unofficial Copies

Any Office

As needed for reference

Destroy

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Course Instructor Feedback (CIF) Reports       Effective 12/2009
Course Instructor Feedback reports are generated from evaluations by students at the end of each semester. The reports address the content of the course and the teaching style of the instructor. Results of these reports may be used during the tenure and promotion process. Because the reports are now available in electronic form only, all paper copies are Unofficial Copies.

COURSE INSTRUCTOR FEEDBACK (CIF) REPORTS

Record Holder

Office Retention

Office Disposition

Official Copy
(Office of Record)

Institutional Research

See office-specific records retention schedule for Institutional Research

Unofficial Copies

Any College or Academic Department

As long as relevant for the tenure and promotion process

Destroy

Note:
These reports were previously known as Teacher Course Evaluations (TCE).

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Course Syllabi       Effective 12/2009
Course syllabi are created by faculty members and may contain a course description, course objectives, course requirements and policies, lists of assignments, grading criteria, etc.

COURSE SYLLABI

Record Holder

Office Retention

Office Disposition

Official Copy
(Office of Record)

Academic Departments

Up to 5 years

Transfer to the Archives for appraisal and retention / destruction

Unofficial Copies

Not Applicable

Not Applicable

Not Applicable

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Theses and Dissertations       Effective 12/2009
Graduate level theses and dissertations authored by Notre Dame students in partial fulfillment of their requirements for graduation.

THESES AND DISSERTATIONS

Record Holder

Office Retention

Office Disposition

Official Copy
(Office of Record)

Graduate School

Time of publication

Printed Publication: Transfer 1 copy to the Archives to be processed for inclusion


Electronic Publication: Transfer 1 copy to the Archives to be processed for inclusion

Unofficial Copies

Any Office or Individual

As needed for reference

Destroy

Notes:
Copies of graduate level theses and dissertations are submitted to the Hesburgh Libraries for use in the Library's general collection.

Undergraduate theses from certain departments or programs and select papers concerning Notre Dame and/or Catholic history may be accepted by the Archives for inclusion in the University's permanent collection of archival records. Please contact the Archivist for Records Management for additional information.

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This page was last updated May 23, 2012