University of Notre Dame

Help with Calendar for the
Diocese of Louisiana and the Floridas

A calendar describes individual documents in detail. The small images at the left represent documents described by the calendar entry. You can see a larger image by clicking on any of the small ones. You can see a much more detailed image by clicking on the number under the small image -- this will load a TIFF file. If you have Windows, you can read and print this file with the Imaging Accessory. If not, you can use almost any photo editing or graphics display program.

Using the search form at the bottom, you can find documents that contain the key words you put in.

Calendar Format

1. Date of the Document

Either the date appearing in the text of the document or, in the absence of such a date, a date (in parentheses) based on some other evidence and supplied by those who calendared the document. A document dated simply by month and year appears before other documents for that month, and one dated simply by year appears before other documents for that year. In the case of a large dossier, set off by long horizontal lines, a date in this position indicates the date under which particular dossier will be found. Subsequent dates, set off by short horizontal lines, refer to documents within the dossier.

2. Author of the Document

Parentheses indicate information supplied by the person who calendered the document. In the example, the signature "Dolaunay" appears on the original document and an archivist has supplied his Christian names.

3. Point of Origin

Parentheses indicate information supplied by the person who calendared the document. In the example, the original document reads "New Orleans" and an archivist has supplied "Louisiana".

4. Summary of the Text

In the case of a document sent from one person to another, the name and geographical location of the recipient appear at the head of the summary.

5. Location of the Document

Where in the Notre Dame Archives this document will be found. The document in the example used to reside in box a on shelf four of cabinet four. Although we no longer use the same cabinets and boxes, we have preserved the numbering system so as not to render the calendar obsolete.

6. Information about the Document

The nature of the particular item: the language in which it is written, the number of pages, and the size of those pages. The example is a signed autograph document, written in French, and consisting of one octavo size page. If the document had been written in English, rather than French or some other foreign language, no language indication would have been given. The abbreviation A.D. indicates an autograph document which had not been signed. D.S. indicated simply a signed document. A.L.S. indicates an autograph letter signed, A.L. indicates an autograph letter, and L.S. indicates a signed letter.

7. Number of Cross References

The number of duplicate copies made of the calendar entry, filed in the card-catalog version of the calendar.

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