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RM Home > Transferring University Records to the Archives > Box Order Form The Archives requires that all records be sent in a standard size box appropriate for the type of records sent. If records are sent in boxes that are not comparable in size and quality to the ones the Archives uses, the boxes will be replaced. Copy paper boxes and Notre Dame maintenance boxes are not acceptable. Please check with the Archives before using any non-approved cartons and inform the Archivist for University Records of any materials that might require unusual containers. Estimating the number of boxes to order One box can hold 15 linear inches of letter-sized files or 12 linear inches of legal-sized files. Determining the type of box to use Use brown Paige boxes for records of permanent or long-term retention and for records that are scheduled to be appraised by the Archives. These boxes are available from the Archives.
Lightweight white boxes are used for records that will be destroyed within 20 years. Small quantities of these boxes are available from the Archives. Offices needing 12 or more white boxes should order directly from Office Depot. The appropriate box is: Item # 161488, Office Depot Brand 60% Recycled Quick Set-Up Storage Boxes with Lift-Off Lid, Letter/Legal, 10"H x 12"W x 15"D, White/Blue, Pack of 12. Please do not substitute any other vendor or box without first consulting the Archives. Other Considerations:
Click here for Box Order Form
This page was last updated February 6, 2023
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