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Can your office quickly find information when you need it?

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When your office creates or receives new records, do you know where to file them?

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Does your office keep University records clearly separated from personal records?

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Is access to records restricted to authorized staff members?

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Does your office use check-in / check-out procedures to track the location of records?

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Has your office adopted the University’s general records retention schedules?

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Does your office have office-specific records retention schedules?
(If not, please visit Developing Office-Specific Schedules to learn how to get started.)

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Are your office-specific schedules up-to-date, accurate and comprehensive?
(If not, please contact the Archivist for Records Management.)

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Does your office dedicate time each year to focus on records?
(If not, please visit Conducting an Annual Records Clean-Out.)

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Does your office routinely destroy records according to records retention schedules?

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Does your office routinely transfer records to the Archives according to records retention schedules?

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Is your office applying records retention schedules and records management principles to all University records, regardless of media or format?